Data Privacy Information for applicants
(recruiting) according to Section 13 of the European General Data Protection Regulation (GDPR) concerning the collection of your data.

We are thankful for your interest in our company as well as your enthusiasm for working with us.  We want to inform you about the processing of the data supplied by you in connection with your online, email, or traditional application via post.

We value your privacy and personal data deeply because we view data protection as a sign of quality for our customers, applicants as well as employees.

Please read the subsequent information carefully.

These indications apply in addition to our existing General Privacy Policy but also the Terms of Use, the Data Protection Directive as well as the Cookie Policy on our website. There you can also find specific information on how we process your data in the context of your visit to our site or for topics not related to your job application.

Who is responsible for processing data and who is the Data Protection Officer?

The controller in the sense of the GDPR, and other national data protection laws of the Member States, as well as various data protection regulations, is:

• Villiger Söhne GmbH                                                 
• Schwarzenbergstrasse 3-7                                       
• 79761 Waldshut-Tiengen, Germany                                     
• Phone: +49 7741 607 – 0
• Fax: +49 7741 607 – 249
• Email: info@villiger.de

Responsible for the data processing of applications via the online form on our website as well as applications from Switzerland is:

Responsible 

• Villiger Söhne AG
• 5735 Pfeffikon,
• Switzerland
• Germany
• Phone: +41 62 765 55 55
• Fax: +41 62 765 56 56
• Email: customer.service@villiger.ch

Representative in Europe 

• Schwarzenbergstrasse 3-7
• 79761 Waldshut-Tiengen,
• Germany
• Phone: +49 7741 607 – 0
• Fax: +49 7741 607 – 249
• Email: info@villiger.de

Managing Director:
Clemens Gütermann, Gerrit Kamphuis, Mirko Lorenzi, Christoph Lüscher

Please contact our personnel departments or the Data Protection Officer if you have questions concerning the General Data Privacy Policy or the processing of your data in the application process.
Email contact, Villiger Söhne AG Human Resources: personal@villiger.ch
Email contact, Villiger Söhne GmbH Human Resources: personalwesen@villiger.de
Email contact, Data Protection Officer: privacypolicy@villiger.ch

Which of your data will be used by us for what reason?

We process the data you provided in your online application, by mail, or phone to check and evaluate your competencies but also to determine your suitability for the position in our company (or to possibly offer you a different job in one of our companies), but also to examine the execution of the application procedure.

This form of processing also applies to all other additional data, including all correspondence (e.g., queries and subsequently submitted documents) that you will exchange with us during the application procedure;

Additional data may also include information about you from other sources, including recruitment agencies, references you provide to us, websites and additional publicly available information. For example, data that you have provided in an online profile that is publicly viewable.  We can also receive data that you have provided through third-party sites, e.g., career sites like Stepstone or similar.

Furthermore, we also handle your account details to process electronic payments, for example, when reimbursing travel expenses in individual cases.

The collection and processing of your data are done only in the framework of handling your application and for reasons arising from possible future employment. In cases where employment occurs, we will also process the provided data for the employment relationship. These data will not be processed for any other reason.

What is the legal basis for this?

The primary legal basis for the processing of your data is Section 26 of the German Federal Data Protection Act, as well as Article 6(1)(1) letter b) in conjunction with Article 49(1) letter b) of the GDPR. They govern if the processing of data, in connection with the employment relationship, is required.

Data processing based on Article 6 of the GDPR, in particular concerning the exercise of legitimate interests according to Article 6(1) letter f) of the GDPR can take place if the collected data, following the completion of the application procedure, if necessary, is required for legal prosecution. Our interest in these cases is the assertion and defense of claims.

Is there an obligation to provide data?

The provision of your application data is generally voluntary; nevertheless, required to decide on an employment or apprenticeship contract. Missing or incomplete application data will diminish your chances of being offered an employment contract.

Your application is also a confirmation that the information you provide is accurate. Please note that incorrect or missing information can be a reason for refusal or separation at a later stage.

We look for applicants with the best merit, independent of ethical background, origin, gender, religion, ideology, disability, age, or sexual orientation. We do not require information that cannot be processed under the German General Equal Treatment Act. Please, do not send confidential internal information or trade secrets of your previous or current employer. Please also refrain from providing unnecessary information concerning: health condition, pregnancy, ethnicity, political views, philosophical or religious views, membership in a labor union, physical but also mental health or sex life, libelous or defamatory statements, as well as information that is not related to your job profile.

Wo receives your data and where will they be processed?

The application data you provide is treated as confidential, and after receiving your application, processed by the personnel department. Suitable applications might be forwarded internally to department leads or supervisors for the respective open position, if necessary, to the works council as well as the management board and its secretariat within the Villiger Söhne GmbH (Germany), Villiger Söhne AG (Switzerland), or other companies by the Villiger Söhne Unternehmensgruppe (this depends on the location and type of job application).

Only the persons that are required to process your application have access to your data. We do not give applications to other departments/employees, nor to external or third parties.

If you use the online form on our website, we will receive your data through a web-server and web-application service of a subcontracted specialized software provider.

This service provider works for us and might also gain knowledge of your data when conducting system maintenance. We entered an Agreement for Contract Data Processing with the service provider; this ensures that the processing of your data is done in a legally admissible manner but also guarantees their integrity and safety.

Villiger Söhne AG, its web-servers, and web-application service are located in Switzerland. They are subject to an adequate data protection level according to Article 45(3) of the GDPR.

How long is the data stored?

Data from applicants that applied for a position in Germany will be deleted after six months. Applications for the Swiss market will be stored for up to four months before deletion.

We will migrate your data into our applicant pool in cases where you agreed to store your data further. The data there will be deleted after two years.

Data required for legal prosecution will be deleted after the conclusion of the legal proceedings. Data related to the reimbursement of travel expenses will be deleted after ten years.

For cases where your application results in the conclusion of a contract, data can be saved and used for the employment relationship in compliance with the relevant legal regulations.

You always have the right to withdraw from your application.

Your rights as Affected Person

You have the right to be informed about the personal data we process concerning you (Article 15 of the GDPR). Furthermore, you can exercise the right to rectification (Article 16 of the GDPR), deletion (Article 17 of the GDPR), and restriction of processing (Article 18 of the GDPR) as far as you are legally entitled.

The right of access and deletion are subject to restrictions according to Sections 34 and 35 of the German Federal Data Protection Act.

You have the right to withdraw your consent at any time.

You also have the right to data portability (Article 20 of the GDPR) as well as the right to object to the processing (Article 21 of the GDPR) in the framework of the legal requirements.

Particular cases of the right to object according to Article 21 of the GDPR:

At any time, you have the right to appeal, for reasons that arise from your particular situation, against the processing of your data that take place under Article 6(1) letter e) of the GDPR (data processing in the public interest) as well as Article 6(1) letter f) of the GDPR (data processing on the basis of a balance of interest); this also applies to determination based profiling, in line with Article 4(4) of the GDPR. We shall no longer process your data the moment you object, unless, we can demonstrate compelling legitimate grounds for the processing, which override your interests, rights, and freedoms, or the processing is necessary for the establishment, exercise or defense of legal claims.

Our Data Protection Officer

Our company has appointed a Data Protection Officer. You may contact our Data Protection Officer in writing for any of the above cases, general questions or complaints. Please write an email to privacypolicy@villiger.ch or a letter to our headquarters.

Right of appeal

Not affecting your previous rights, you also have the right to lodge a complaint with a supervisory authority for data protection concerning the processing of your data by us (Article 77 of the GDPR, Section 19 of the German Federal Data Protection Act).

Updated: July 24., 2018